The Six Best Organizational Skills for the Workplace – News Couple

The Six Best Organizational Skills for the Workplace

Written by Alfredo Atanasio, Co-Founder UassitME.CO / Company 30 – Under 30 2012 / AGLN Fellow.

Organizational skills allow you to use your resources efficiently and effectively. Whether you are a boss or an employee, having the right organizational skills will help you succeed. However, what exactly are the organizational skills that you must possess in the workplace? Based on what my team and I have learned through our 12+ years of experience managing teams for over 300 clients in the US, these are some of the best organizational skills in the workplace.

1. Define the goal

Goals act as a guide to the things you need and must achieve. You must learn how to set goals so that you have a clear path of what to do. Also, goals can help keep you motivated. Every time you achieve something, you get a sense of accomplishment. When setting goals, be sure to follow the SMART principle. Your goals should be specific, measurable, achievable, relevant and time-bound.

2. Planning skills

Sure, having goals is a good thing, but those goals won’t be achieved if you don’t have planning skills. Planning skills include having a well-thought-out plan on how to achieve your goals.

To develop your planning skills, you can start by creating a list of things that you must achieve within a day. Doing so allows you to be more organized and avoid forgetting tasks.

Moreover, you also have to learn how to think about the future. Even though no one knows what will happen, you can make use of the data to anticipate scenarios. With this data, you can formulate plans on how to take advantage of situations to make them more relevant to the organization’s goals.

3. Time management skills

Have you ever felt that there is not enough time in the day to complete all your work tasks? Well, you are not alone, and the reason for this is most likely because you lack time management skills. You can improve your time management skills in many ways. For example, you can start with your most difficult tasks early in the day, finish those tasks first, and then set sail with the rest of the less complex tasks, increasing your time and energy. I also recommend processing tasks in one day based on priority.

4. Scheduling

Scheduling may seem like an easy skill to achieve. However, it is a huge struggle for many because even if they have a solid schedule, they may fail to implement or follow it. I would recommend that you be realistic when scheduling your day and don’t overbook the calendar so you can do all if not most of your tasks. At the same time, you have to learn how to mitigate distractions. In this way, you can carry out your tasks on time.

5. Delegation

If you are a person in a high position, it is easy for you to become overwhelmed by all the tasks assigned to you. Realize, however, that you are in a position to delegate these tasks to your assistants – but you must know how to do it properly.

When delegating tasks to others, make sure that the instructions are clearly communicated and that you are also communicating the desired outcome or purpose. The task you are delegating should also fit the skill set of a particular person. This is why it is so important to know your employees and what they can do.

By learning how to delegate tasks to others, you will have less stress. This way, you can focus more on other aspects of your project to help increase its chances of success and mitigate errors.

6. Allocate resources

Allocating resources is very similar to delegation. However, the difference is that rather than assigning tasks to people, it is the process of assigning and managing assets.

You can improve resource allocation by learning how to prioritize and strategize. Also, make sure that resources are allocated in such a way that they are most beneficial to the company’s goals.

last thoughts

Organizational skills are very important. Without them, you are bound to struggle in your workplace. Even if you’re a first-time manager, it’s important to acquire these skills early on. But don’t worry, no one can achieve these skills overnight. It takes practice, patience and self-control. What is important is that you do your best, and you will eventually learn.

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