How to master the art of hybrid meetings – News Couple
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How to master the art of hybrid meetings


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Virtual meetings, in-person meetings, blended meetings – the list goes on. As business leaders, what do we need to learn to master? When we had in-person meetings, it was easy to tell if someone wasn’t interested or was a strong contributor. In the virtual world, things get more difficult to scale.

With mixed meetings, how can you please people in person and people online? These are all challenges that must be dealt with in the current business environment. It is fair to assume that this business as we know it has changed permanently. For example, many major metropolitan areas have experienced a massive exodus of people who want to live in more desirable areas where there is a better quality of life as they can now work remotely. Additionally, for people who can’t travel or who have limited mobility that makes it difficult to maneuver to get to an office, do you think they won’t be allowed to work remotely when things get back to “normal”?

Related Topics: 10 New Books for Leadership in a Mixed Work Environment

The “hybrid” environment is here to stay for the long term and business leaders need to learn the art of mastering these hybrid meetings to increase their effectiveness as leaders. To understand this, let’s take a look at the trends over the past two years:

  • physical meetings: This was the norm for large meetings, board meetings, client meetings, and other meetings that required intense exchange of ideas and collaboration.
  • Virtual meetings: This was imposed on everyone at all meetings. Popular platforms for these programs include Zoom, Microsoft Teams, and Google Meet. This is great for smaller groups but starts to become ineffective for collaboration with more than 10-15 participants. Although these platforms have started to include break rooms, they are still in the infancy stage and require a lot of intervention/coordination by the host.

Related Topics: The Importance of Workplace Culture in a Hybrid Environment

I was recently at an event hosted by David Coogan, who is the managing partner and founder of a leading entrepreneurial community networking group. I was amazed by what I witnessed and learned from witnessing this event. The combination of high-quality audio, video, technology, interactive sessions, breaks (actually extended breaks), and the facilitator’s strong coordination was amazing.

For Kogan, he says people should “start with the end.” He explained that he treats each event as a complete production. You need to grab people’s attention by organizing a well-designed event that is interactive, rather than organizing it like a lecture. We went on to talk about the main factors to consider for virtual meetings:

  1. sound quality: You have to level up your sonic game. You must have one microphone, in front of a professional background, that participants must personally use when they are speaking. This ensures that online participants have a good audio-visual experience.
  2. Technique: Just Zoom or Slack is not enough. Explore other platforms, such as those that can create a virtual conferencing environment or a fun fast networking experience.
  3. Testing, Testing and Preliminary Testing: Once things don’t work, you’ll lose your virtual audience. Make sure all components are set up and tested properly to minimize audio or technical errors that can damage the experience.
  4. Design meetings for all attendees: Think of a game show where audience contestants go up to the stage to play the game or the announcer goes to them with a microphone – the same concept for virtual meetings. Having a professional background with a single camera angle where participants personally wake up to speak balances the experience for all users.
  5. Offering powerful facilities: The meeting leader is like a soccer coach who needs to manage players, fans and fantasy league. This is not an easy task and requires a strong team. Leaders need to work harder to plan and organize the event to ensure a great experience for everyone.

We are in a new epidemic paradigm. You can either adapt and thrive or resist change, or complain and hope it will go back to how it was before.

Related Topics: What is the future of work? Mixed workforce



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